Freedom of Information Act 2000

UPIL Publication Scheme

FOIpsUPIL‌Unviersity of Portsmouth Investments Limited, Information Classes:

Each section is divided into sub-headings which more closely resemble the actual information being made available.

1. Who we are and what we do

This group provides background information on how UPIL was set up, including its legal status of the University and contact details.

  • 1.1 Roles and responsibilities - an outline of the role of UPIL and its relationship with the University of Portsmouth.
  • 1.2 Articles of Association
  • 1.3 Board membership - details of Board members.cisions about providing UPIL's services.
  • 1.5 Staff structure
  • 1.6 Contact points - details of how to contact UPIL.

Information available under this section...

UPIL is a limited company, which is a fully owned subsidiary of the University of Portsmouth. UPIL was formed in 1994 but was dormant until September 2006. The principal activity of UPIL is the provision of student recruitment services in China on behalf of the University. UPIL has no staff directly employed by the company. The UPIL board meets twice a year.

Articles of association

Paper records are available on application from the UPIL Company Secretary.

Board membership

Details of the UPIL Board membership can be found on page 3 here. Biographical details of the Board members can be found below. As a wholly owned subsidiary of the University of Portsmouth, UPIL Board members are taken from University staff:

Contact points

For more information on UPIL, please contact the UPIL Company Secretary.

2. What we spend and how we spend it

This group includes financial information relating to actual income and expenditure, procurement, contracts and financial audit.

  • 2.1 Annual accounts - for the current and previous financial year
  • 2.2 Loans sanctioned
  • 2.3 Procurement procedures
  • 2.4 Staff and board members' allowances and expenses - details of allowances and expenses that can be incurred or claimed.

Information available under this section...

Records of the UPIL accounts are available in paper format from the UPIL Company Secretary.

3. What our priorities are and how we are doing

This class sets out information from the last three years relating to the University's strategies and plans, performance indicators, audits, inspections and reviews.

  • 3.1 Any reports indicating main priorities and progress against them
  • 3.2 Annual report

Information available under this section...

UPIL financial statements are available in paper format from the UPIL Company Secretary.

4. How we make decisions

  • 4.1 Minutes of meetings of the Board - minutes of meetings where key decisions about providing services are made. These minutes will not include any confidential items of business.

Information available under this section...

Paper copies of the minutes of UPIL Board Meetings and of the Resolutions of the Board as submitted to Companies House are all available from the UPIL Company Secretary.

5. Our policies and procedures

This class of information contains details of written protocols, policies and procedures for delivering UPIL services and responsibilities.

  • 5.1 Policies and procedures for conducting UPIL business
  • 5.2 Procedures and policies for delivering our services
  • 5.3 Procedures and policies for recruiting and employing staff - codes of practice, memoranda of understanding and similar information, equality and diversity, health and safety policies.
  • 5.4 Customer service - standards for providing services to the company's customers, including any complaints procedure.
  • 5.5 Records management and personal data policies - including information security policies, records retention, destruction and archive policies and data protection policies.
  • 5.6 Charging regimes and policies - details of any statutory charging regimes.

Information available under this section...

As a wholly owned subsidiary of the University, UPIL is bound by University policies on such matters as complaints management, data protection, records management etc. Details of these policies are available at sections 5.10 - 5.12 of the University of Portsmouth publications list.

6. Lists and registers

This class of information holds details of any information UPIL is legally required to hold in publicly available registers.

  • 6.1 Any lists or registers that may be required to be produced in the conduct of UPIL business
  • 6.2 Any property asset list
  • 6.3 Disclosure logs - not held by UPIL.

Information available under this section...

UPIL does not hold, nor is required to hold, any information in publicly available registers.

7. The Services we offer

This class of information (an extension of the first class of information) includes details of services offered by UPIL, including leaflets, guidance and newsletters.

  • Details of UPIL services
  • Services for which the company is entitled to recover a fee, together with those fees
  • Leaflets
  • Media releases

Information available under this section...

Details of the services offered by UPIL are included in the Who we are and what we do section.