Admissions terms and conditions
When you accept an offer to study at the University of Portsmouth, you are also agreeing to our terms and conditions as well as the University's policies, rules and regulations.
It is best to be aware of these documents and to read them before you accept your offer of a place. This is so you understand the commitment you are making and what you can expect from the University.
Note that our policies, rules and regulations may change at the start of any academic year. The most up-to-date versions will always be on this page.
Terms and conditions
1. Your right to cancel
Once an offer of a place has been made, setting out any conditions associated with the offer, and you or your appointed representative have accepted it, you have entered into a legally binding agreement with us.
If you want to withdraw from this agreement and cancel your acceptance of an offer, you should notify us within 14 days of the date that you accepted the offer:
- For applicants applying to Portsmouth through UCAS, this means 14 days from the date that you/your appointed representative accepted the offer as your Firm or Insurance choice in UCAS Track
- For applicants applying directly to Portsmouth, this means 14 days from the date when you/your appointed representative accepted your offer in the Applicant Portal
You should let us know in writing of your decision to cancel the acceptance of your offer. You can do this by emailing email@example.com.
2. Our right to withdraw your offer
The University reserves the right to withdraw an offer of a place in the following circumstances:
- You do not meet the academic conditions of your offer or other non-academic conditions required for entry to your specific programmes. (For some courses, applicants must undertake DBS and Occupational Health Checks – all additional non-academic requirements are clearly stated on the individual course pages).
- You do not provide evidence of qualifications claimed.
- You provide incorrect or fraudulent information which results in an offer of a place being made.
- You are refused ATAS clearance.
- You are not eligible to obtain a visa to study in the UK.
- You fail to register by the latest registration date.
- Where all available places on a programme have been filled. (If a deposit has been received, this amount will be refunded in full). (See section 3.2 on withdrawal/suspension for more details).
3. The Course
The University will aim to deliver your programme so that it closely matches the way in which it has been described to you by Portsmouth in print, online, and/or in person as closely as possible, especially at the point at which you accept your offer.
3.1 Changes to your course
It is important to realise, however, that in some circumstances we may change aspects of your course to i) take account of a range of circumstances and ii) to ensure the quality of your student experience.
Examples of why we would make changes include:
- response to feedback from students
- staff changes, which can lead to new or amended units being offered or being withdrawn
- response to new requirements from external professional or statutory bodies and/or external examiners
- amendment to the curriculum to take advantage of the latest research and techniques in the discipline
3.2 Withdrawal, suspension and change course offer
Where we have made an offer for an advertised course, we will only suspend or withdraw that course in exceptional circumstances. These could include, for example, the departure of a key member of academic staff or if the numbers of students do not constitute a viable cohort.
If we have to withdraw or suspend a course, we will inform you at the earliest opportunity, directly and through UCAS, and make every effort to provide a suitable alternative. We would first offer you an alternative at Portsmouth and if this proves not to be possible we will provide support for you to find an alternative.
Up-to-date course information can be found on our undergraduate, postgraduate (taught) and postgraduate (research) course pages.
3.3 Tuition fees
Our tuition fees are reviewed and approved annually by the University Executive Board and Board of Governors, and are subject to an annual increase. Students admitted to a course that is delivered over several years of study should expect an increase in the tuition fee from 1 year to the next. The rate of increase will be published in student fee schedules no later than 8 months before the start of the following academic year for Home/EU students and three years in advance for International students.
Tuition fees can be paid in any of the following ways:
- Credit/debit card – via the online shop, in person with University House cashiers, or by PayPal
- Instalment payments by Direct Debit instruction or Recurring Card Payment Instruction
- Bank transfer
- Government loans (Home/EU undergraduate and postgraduate taught students only)
If we require you to pay a tuition fee deposit during the application process, you will be advised at the point an offer is made. Course fees will be indicated on your offer of admission, however, any discounts or fee waivers may not show at the point of offer as these may depend on you meeting specific conditions.
International students are required to pay a deposit in order to secure a Confirmation of Acceptance for Studies (CAS). This is refundable in accordance with University criteria/policy.
Policies and regulations relating to the payment of tuition fees and tuition fee deposits are set out in our tuition fees regulations.
3.4 Additional costs
Tuition fees cover the cost of teaching provision. In addition to these fees, you are expected to cover other costs related to your study. These costs include:
To support individual study (e.g. laptop, laboratory coats).
All core texts are held in stock in the University Library. Many books and the majority of journal articles are also available for free electronically. However, you may be advised to buy core textbooks or other publications. Please contact your school or department for an estimate of these costs.
Field trips and study abroad
A large number of our courses include periods of study or work away from campus. These range from day visits, to longer periods of fieldwork in the UK or abroad, to a semester or academic year spent overseas.
While the cost of tuition provided during these study periods is covered by your tuition fee, you are likely to need to pay additional expenses, including the cost of travel (in full or in part), your living expenses (e.g. accommodation costs), and the cost of any specialist equipment or clothing that you need.
More information, including indicative costs, where possible, will be found on the specific course page.
You can also contact your Department for an estimate of these costs.
General living expenses
Throughout your studies at Portsmouth you will need to cover the cost of your general living expenses, such as the cost of your accommodation, food and so on.
Our Student Advisors based in the Student Finance Advice Centre can offer you advice on planning a budget and managing your money.
As you may be aware, all students attending university in the United Kingdom are assessed as either ‘home’ or ‘overseas’ for the purposes of tuition fee liability.
In most cases, we can classify a student on the basis of information contained on their application. However, when this is not possible, we ask the applicant to complete a Fee Assessment Questionnaire, which will give us the information we require to assess their fee status quickly and accurately.
Your fee status will be assessed before the start of your studies and will normally apply for the duration of your course. The circumstances in which fee status may change during your course are described in UKCISA guidelines.
Please note: we reserve the right to re-assess and amend your fee status if we receive information after your initial fee status assessment that was not provided at the time the assessment was made.
4.1 Tier 4 General Student Visa
In accordance with Home Office policy, students who are not nationals of countries in the European Economic Area (EEA) may be required to obtain a visa to enter the UK in order to study at Portsmouth.
We make every effort to ensure that we only make offers to study at the University of Portsmouth to applicants/students who we expect to be eligible for a Tier 4 General Student Visa. However, we reserve the right to withdraw an offer of study where information becomes available, or assessment is undertaken, to indicate that the student/applicant will not be in a position to obtain the appropriate Tier 4 General Student Visa.
4.2 Visa refusals
If a Tier 4 General Student Visa application is refused, a further Confirmation of Acceptance for Studies (CAS) will not normally be issued, however, where there is evidence of particular and resolved circumstances which led to the refusal, these are taken into account.
5. Intellectual Property (IP)
The University has an IP Policy.
Student Inventions do not automatically vest rights in the University, but all postgraduate students are required as a condition of their registration to agree to assign all rights in such Inventions to the University. The University does not generally seek rights in Inventions made by undergraduate students, but in some circumstances the University may require an undergraduate to assign all his or her rights in an Invention.
6. Complaints process
If you have any concerns regarding the admissions process then you should make reference to the following:
- The Admissions Policy
- The Decision Review
- The Applicant Complaints procedure.
Information about the University’s complaint handling process for registered students can be found here. In some cases there is a right of appeal to the Office of the Independent Adjudicator (OIA).
7. Data protection
The University holds and processes personal data and sensitive personal data about its current, past or prospective, applicants, students, alumni and others who are defined as data subjects under the Data Protection Act 1998.
Detailed information relating to how the University handles the personal data of applicants, students and alumni can be found within the University’s Data Protection statement.
If you are a sponsored student then you should be aware that the University may share some personal information with sponsors and funding bodies.
Our policies, rules and regulations
- Admissions policy
- Policy for the Admissions of Applicants and Students with a Criminal Record
- Admissions of students under the age of 18
- Tuition Fee Policies and Procedures
We have also have policies, regulations and/or processes that govern all operations of your study. They include:
- Complaints as an applicant or as a student
- Equal opportunities
- Freedom of speech
- Payment of fees
- Student discipline
- Academic regulations
- Student charter
- Equality and Diversity Policy
- Anti-Bullying and Harassment Policy
- Religion and Belief Policy
- Gender Reassignment and Trans Equality Policy