Academic Registry

Frequently Asked Questions

What is the purpose of a HEAR?
The HEAR (Higher Education Achievement Report) is a standard document to record your achievement at Portsmouth and is intended to provide a holistic view of your time at University. It is intended to provide a more complete picture of you as an individual than can be reflected in a single qualification grade. HEAR documents will ultimately be issued by all UK universities to their students.

How do I view my HEAR?
An activation email will be sent to your University email account when your HEAR document is published. Once you have been through the activation process you will be able to view your HEAR via a secure web site.

What will it look like?
You can see a sample of how the HEAR is likely to look here.

Will my tutor be able to view my HEAR?
Only if you choose to share it with them via the web site.

How can I share my HEAR with third parties?
The University’s secure web site will allow you to share your HEAR with third parties. You will be fully in control of this and will be able to grant and withdraw access as you require.

How much does it cost?
The web site, including electronic access to the HEAR, is free for students and third parties.

What are Section 6.1 Additional Achievements?
Section 6.1 contains additional achievements that have been verified by the University or Students' Union.

What will Section 6.1 contain?
Section 6.1 will contain information about any prizes or awards you have gained, official positions you have held within the University or Students’ Union, or any approved volunteering activity you have completed. The list of activities included in 6.1 is expected to grow over time.

Can I choose what information is included in my HEAR?
Most of the information on the HEAR is nationally defined and cannot be changed. All information on your HEAR must be verified by the University in advance.

What happens to my HEAR when I leave the University?
When you graduate or leave the University any existing HEAR document will remain on the secure web site for you to access.

Why can’t I get a printed copy of my HEAR?
The HEAR is designed to be an electronic document, so the University has decided that the HEAR will not be sent out in paper format.

Will I still get a transcript?
The HEAR is designed to replace the academic transcript in the long run although the University has decided initially to continue issuing transcripts to students receiving a HEAR. This will be kept under review.

Are postgraduate students getting HEARs?
To ensure students can benefit from their HEAR, the University has decided that HEAR documents relating to the 2013/2014 Academic Year will not be issued to students on courses lasting less than two years. Taught postgraduate courses are usually between 1 year and 18 months, which means the majority are excluded as they do not meet the two year minimum duration. However, it is likely that Postgraduate students will receive HEAR documents relating to the 2014/2015 Academic Year as part of Phase 2 of the project, providing sufficient benefit will be conferred to the students by doing so.