Department of Student and Academic Administration

The Student Results Service produces, distributes and verifies all award parchments. For students who studied with a Partner Institution please email partnerships@port.ac.uk

Award Parchments

Award documents are produced on watermarked parchment paper with the University crest and appropriate signatures. Award documents issued from exam boards held in June/July, and not available for collection at a Graduation ceremony, will be posted during July and August, by Royal Mail standard delivery UK and Royal Mail standard Airmail for overseas addresses, to the mailing/correspondence address (NOT home or local address fields) held on your student record. Any changes made to your mailing/correspondence address must be made as soon as possible before your exam board is due to meet, and can be made through your student portal. Your department of study will be able to confirm when the exam board for your programme of study is due to meet.

Postgraduate students completing their studies in September may have an exam board meeting between October and mid-December. Your department of study will be able to confirm when the exam board for your programme of study is due to meet.  Award documents issued from postgraduate exam boards held during this time, and not available for collection at a winter Graduation ceremony, will be posted as soon as possible after the exam board meets, by Royal Mail standard delivery UK and Royal Mail standard Airmail for overseas addresses, to the mailing/correspondence address (NOT home or local address fields) held on your student record. Any changes made to your mailing/correspondence address must be made as soon as possible before your exam board is due to meet, and can be made through your student portal. 

Any award decisions made at exam boards or by Chair’s Action Memo at any other time of year, outside of the summer exam boards and postgraduate exam boards as indicated above, will be issued by post to the mailing/correspondence address (NOT home or local address fields) held on your student record. These will be posted by Royal Mail standard delivery UK and Royal Mail standard Airmail for overseas addresses.

Please Note: Standard delivery UK and standard Airmail are not recorded delivery or courier services and so no tracking data can be provided.

If you have not received your parchment within two months of your exam board taking place please contact parchments@port.ac.uk

Replacement Parchments

Replacements for award parchments can be provided should your original become lost or damaged.

The cost for a replacement is £35.00 for one parchment and £10.00 for each further parchment of the same award ordered at the same time to a maximum of five.  This charge is inclusive of postage.

To submit your award details for verification and to obtain a validation code for purchase online please complete and submit this replacement parchment form

The validation of requests for a parchment - so that we only provide a parchment to the individual who achieved the award - is a manual process which cannot be completed instantly. We aim to provide a validation code within 5 working days, although there may be a delay in sending the validation code if the volume of requests received is high.

Persons other than the award holder who apply for a replacement award parchment will require the written permission of the award holder to do so.

Replacement Transcripts should be applied for direct from your department of study.

Verification of Awards

Proof of an award can be provided as a letter, fax or email and are issued without charge.  Please complete and submit your details on the following verification of award form

Persons other than the award holder who apply for a verification of an award will require the written permission of the award holder to do so.

Certified copies of Original Award Parchments

If you require a stamped and certified copy of your award parchment you need to send a scanned copy of your original parchment to parchments@port.ac.uk with an address for issue by post.  There is currently no charge for this service.  Alternatively you can send a photocopy to the Student Results Service, Academic Registry, University House, Winston Churchill Avenue, Portsmouth, PO1 2UP with a covering letter.

Apostille certificates can be obtained from the Foreign and Commonwealth Office at www.llsuk.com/fco-legalisation