Academic Registry


For details and regulations for appointing Examiners please see the Supervisor's Handbook and the Regulations for Higher Degrees by Research.

The First Supervisor is expected to nominate the External and Internal Examiners (as required), 6 months before the candidate is due to submit their thesis for examination, please use the Approval of Examiners - UPR5 Form.

Included within each thesis submitted for examination the PGRS must include a completed and signed UPR16 Ethics Form.  Please see further guidance in the Student Handbook regarding the details for this.

Once the examiners are approved,  by the Faculty Reserach Degree Committee (usually by the Chair, FRDC by delegated authority), and the student has submitted their thesis for examination the the Research Section will send out the thesis to the appointed examiners in order for them to begin their examination of the candidate.  The First Supervisor will be notified that the thesis has been dispatched to the examiners.

The First Supervisor will need to confirm the arrangements have been made for a viva voce Examination and notify the Research Section by completing the Arrangements for viva voce - UPR5(A) Form in order that an Academic Regsitrar's Representative can met with the Examiners at a Pre-viva Briefing.   

Please see the separate guidance notes below for both the Student and Examiners for further details regarding the examination process.

The viva

The recommendations open to the Examiners following the viva voce are:

 That the degree is awarded;

  • That the degree is awarded subject to minor amendments;
  • That the degree is not awarded now but the candidate will be allowed to submit a revised thesis and be re-examined with or without a further viva voce;
  • That the degree is not awarded;
  • In the case of a candidate who submitted for a PhD they may be awarded an MPhil subject to appropriate amendments to the thesis

Blank forms of which the examiners are asked to complete when conducting their examination are avaialble electronically below.  Alternatively, examiners can contact the Research Section for an electronic copy of the form they will have been provided.

Confidential Thesis

When a thesis is to be confidential the UPR15 Form - Reguest for Confidential Thesis needs to be completed and submitted to the Research Section as early as possbile (ideally prior to submission of the thesis for examination) in order that arrangements can be made to ensure the appropriate arrangements are put in place.

Final Bound Thesis

Once the examination process is complete and the Research Section has formally informed the candidate of the examiners recommendation for an award the PGRS will be asked to submit a Final Bound Thesis. Along with the submission of the final bound thesis the PGRS must complete and submit the EThOS Deposit form and electronic pdf copy (on CD or USB). Only on receipt of these will the successful PGRS be eligible to attend graduation and receive their Parchment .


For successful research students hoping to attend Graduation in July, final bound thesis (as detailed above) must be submitted to the Research Section, Academic Registry by 31 May.  For any final bound thesis submitted after this date the Award confirmation and parchments will be confirmed and produced as soon as possible and the student will be eligible to attend Graduation the following year.  


UPR5 - Proposal for the Appointment of Examiners [Word (.doc) - Thu, 30 Mar 2017 16:40:00 BST]

UPR5(A) - Confirmation of Arrangements for Postgraduate Research viva voce Examination (March 2016) - Word   PDF

UPR16 - Ethics Review Checklist [Word (.doc) - Fri, 04 Sep 2015 11:33:00 BST]

UP7A - Examiner Preliminary Report Form (last updated 9 March 2015) - Word   PDF

UP7B - Examiner's Recommendation (May 2014) - Word   PDF

UP7C - Examiner Final Recommendation Report - Word   PDF

EThOS Deposit Agreement (Sept 2014) - Word   PDF

UPR15 - Confidential Thesis [Word (.doc) - Wed, 20 Apr 2016 09:09:00 BST]

Guidance for External Examiners who are UK or EEA nationals (right to work in the UK) [Acrobat (.pdf) - Mon, 18 Aug 2014 12:32:00 BST]

Nomination of Examiners and UKVI Guidance [Acrobat (.pdf) - Mon, 18 Aug 2014 12:31:00 BST]

Examiners Guidance Notes for the Examination of Higher Degree by Research (inc PDs) [Acrobat (.pdf) - 191 kb Wed, 20 Sep 2017 10:18:00 BST]

Independent Chair Notes and Guidance [Acrobat (.pdf) - Thu, 03 Sep 2015 11:32:00 BST]

Student Guide to Viva Voce Examination (inc PDs) [Acrobat (.pdf) - Thu, 03 Sep 2015 11:32:00 BST]

Guidance & Business Process for Viva by Video Conference [Acrobat (.pdf) - Tue, 12 Jan 2016 10:10:00 GMT]

PGR External Examiners Expenses and Claims Guidance [Acrobat (.pdf) - Mon, 19 Dec 2016 09:41:00 GMT]


If you have any questions regarding any of the forms or requirements please contact one of the Research Section Team or email them on

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