Board of Governors

About us

 

Why do we have a Board of Governors?

As some of you may remember, the formal inauguration of the University of Portsmouth was celebrated in July 1992. With this new University status came the requirement that the University be managed in accordance with Articles of Government approved by the Secretary of State.  The Articles of Government say we must have a Board of Governors and sets out the Board's responsibilities, constitution and powers.

Statement of Primary Responsibilities [Acrobat (.pdf) - 426 KB Wed, 07 Jun 2017 14:38:00 BST]

Articles of Government [Acrobat (.pdf) - 61.2KB Wed, 08 Jun 2005 09:49:00 BST]

Instrument of Government [Acrobat (.pdf) - 48.7KB Wed, 08 Jun 2005 09:48:00 BST]

What does the Board do?

The Board of Governors is the Governing Body of the University and carries responsibility for ensuring the effective Management of the Institution and for planning its future development. It is the Board that has ultimate responsibility for all the affairs of the Institution.

University governance is the constitutional forms and processes through which universities govern their affairs.  The Board of Governors holds management accountable.  The Board observes the seven principles of public life:

  • Selflessness
  • Integrity
  • Objectivity
  • Accountability
  • Openness
  • Honesty
  • Leadership

Standing Orders of the Board of Governors and its Committees [Acrobat (.pdf) - 63 KB Tue, 06 Jun 2017 15:43:00 BST]

This document supplements the Articles of Government and should be read in conjunction with the Articles of Government and the Instrument of Government.

The University works in line with the CUC Code and we regularly review our operation against it.

Board of Governors business for 2016/2017 [Acrobat (.pdf) - 169 KB Wed, 30 Nov 2016 10:57:00 GMT]

How does it work - committees?

The Board of Governors conducts its work through a number of committees which report into the main Board. These are:

Audit and Quality

Audit and Quality Committee meets four times a year. The membership is restricted to external Governors only with members of Directorate and senior management invited to attend for specific items. The Committee carries out all the responsibilities placed on it by the Higher Education Funding Council (HEFCE) Financial Memorandum (which incorporates the HEFCE Accountability and Audit Code of Practice at its Annex B).

In particular, it recommends the appointment of external and internal auditors and monitors their performance and effectiveness; reviews the internal audit plan and considers all audit reports; monitors the effectiveness of internal control systems to ensure that satisfactory arrangements are in place to promote economy, efficiency and effectiveness; and commissions and reviews the outcomes of value-for-money audits.

The Committee is also charged with monitoring the effectiveness of quality assurance processes in respect of all audit matters and, on behalf of the Board, the Committee receives and discusses reports on reviews undertaken by external bodies concerned with quality.

Constitution, Membership and Terms of Reference [Acrobat (.pdf) - 31 KB Fri, 18 Nov 2016 12:50:00 GMT]

Who's Who on the Committee [Acrobat (.pdf) - 75 KB Tue, 01 Aug 2017 11:52:00 BST]

Estate and Information Technology

Estate and Information Technology Committee meets three/four times a year. This Committee is concerned with strategic and operational planning, including recommendation of the University Estate and Information Technology Strategy; property acquisitions and sales; maintenance and refurbishment of building stock; landscaping and grounds; asset management; investment appraisals; and ensuring that any new building or building adaptation or IT development is planned and procured within the funds allocated.

Constitution, Membership and Terms of Reference [Acrobat (.pdf) - 25 KB Tue, 30 May 2017 10:07:00 BST]

Who's Who on the Committee [Acrobat (.pdf) - 53 KB Tue, 01 Aug 2017 11:55:00 BST]

Finance

Finance Committee meets four/five times a year. The Committee makes proposals for the annual budget of the University and its allocation, and monitors performance against budget. Its responsibilities also include consideration of the annual financial statements; strategic and financial planning; investment; capital expenditure; loans and income generation; inventory control; advising the Board on the ability of the University to afford the Capital Expenditure Plan and proposing an annual capital budget to that end.

Constitution, Membership and Terms of Reference [Acrobat (.pdf) - 22 KB Tue, 30 May 2017 10:08:00 BST]

Who's Who on the Committee [Acrobat (.pdf) - 73 KB Tue, 01 Aug 2017 11:57:00 BST]

Human Resources

Human resources Committee meets three/four times a year.  The Committee formulates overall policy on personnel and employee relations matters, including recommendation of the University’s Human Resources Strategy; approves the broad framework of pay and conditions of service for staff; approves changes in other conditions of service; offers advice on personnel policies and practices and best practice in personnel management; monitors compliance with statutory and other requirements in such matters as equal opportunities and health and safety, seeking to ensure that the work environment and personnel policies and practices are conducive to realisation of the full potential of staff.  

As part of its remit, the external Governor members of the Committee also act on Appeal Panels on behalf of the Board to consider appeals against dismissal and appeals made under the Disciplinary, Grievance and Occupational Performance Procedures.  (On occasion, External Governors who are not members of Human Resources Committee may also be called on to act on Appeal Panels.)

Constitution, Membership and Terms of Reference [Acrobat (.pdf) - 41 KB Fri, 18 Nov 2016 12:52:00 GMT]

Who's Who on the Committee [Acrobat (.pdf) - 72 KB Tue, 01 Aug 2017 12:00:00 BST]

Student and Governor Advisory Group

The Student and Governor Advisory Group (SAGA-G), was established by the Board of Governors on 25 November 2013 (Min 28 refers).  This Group is to be an informal, student-centred Group to meet on a needs basis to discuss key strategic issues.  The purpose of the Group is not simply to influence decision making, but to ensure continued effective communication and to foster mutual understanding between Governors and the student body in particular as well as with senior management.  The purpose of the Group is to provide an opportunity for unrestricted discussion on broad themes, the outcomes of which will then be fed into the relevant Governors' committees as appropriate. 

For more information, please contact the Clerk to the Board of Governors.

Who's Who on the Group [Acrobat (.pdf) - 71 KB Tue, 01 Aug 2017 12:04:00 BST]

There are also a number of committees which meet only on a needs basis and then report into the main Board. These are:

Emergency 

Emergency Committee meets only if required, to consider whether resolution of an identified issue might be sufficiently urgent to necessitate calling a Special Meeting of the Board. Its decision is communicated to all Governors without delay.

Constitution, Membership and Terms of Reference [Acrobat (.pdf) - 13 KB Tue, 23 Aug 2016 11:58:00 BST]

Nominations

Nominations Committee meets on a needs basis, and advises the Board on the overall balance of its membership and recommends the appointment of new Governors, drawing on nominations received from within the University, from Governors, and from open advertisement.

Constitution, Membership and Terms of Reference [Acrobat (.pdf) - 16 KB Tue, 01 Aug 2017 11:43:00 BST]

Remuneration

Remuneration Committee meets on a needs basis, usually once a year, to determine on behalf of the Board the salaries and conditions of service of the senior post holders:  the Vice-Chancellor, Pro Vice-Chancellors, Director of Finance and Clerk to the Board of Governors.

Constitution, Membership and Terms of Reference [Acrobat (.pdf) - 21 KB Wed, 30 Aug 2017 09:45:00 BST]

The University has established a framework of clear principles to guide consideration of the remuneration of senior postholders. This is available here: Overview of Framework for setting pay.

External Governors

Role and Responsibilities [Acrobat (.pdf) - 88 KB Mon, 29 Jun 2015 09:07:00 BST]

Nominations Form [Acrobat (.pdf) - 150 KB Mon, 29 Jun 2015 09:08:00 BST]

Equal Opportunities Monitoring Form [Acrobat (.pdf) - 80 KB Mon, 29 Jun 2015 09:08:00 BST]

Staff Governors

There are three categories of Staff Governor:

  • Elected Academic Staff Governor
  • Elected Support Staff Governor
  • Academic Council Nominated Teaching Staff Governor

Further information is available in Staff Governors - Policy and Procedures

Student Governor

Call for Nominations [Acrobat (.pdf) - 16 KB Wed, 22 Feb 2017 08:15:00 GMT]

Role and Responsibilities [Acrobat (.pdf) - 73 KB Wed, 22 Feb 2017 08:17:00 GMT]

Staff Representatives on Governors Committees

Policy and Procedures [Acrobat (.pdf) - 115KB Fri, 05 Jun 2015 09:36:00 BST]

Result of Appointments of new Staff Representatives as at May 2017 [Acrobat (.pdf) - 17 KB Wed, 17 May 2017 08:28:00 BST]

Results of Elections and Appointments

Results of elections of Staff Governors and appointments of Staff Representatives on Governors' Committees.

Results of Election of Academic Staff Governor 2016 [Acrobat (.pdf) - 80 KB Thu, 16 Jun 2016 14:39:00 BST]

Results of Election of Support Staff Governor 2016 [Acrobat (.pdf) - 74 KB Thu, 16 Jun 2016 14:41:00 BST]

 

Governors' Register of Interests

A Register of Interests is held by the Clerk to the Board of Governors and details the interests of members of the Board and University staff associated with Board level committees.  The Register identifies the following interests:

                i)             remunerated employment, office, trade profession or vocation, and

                ii)            financial securities, and

                iii)           contracts with the University, and

                iv)           personal relationship interests, and

                v)            membership of mutual support organisations.

Full information and guidance regarding the Register of Interests can be found in the Standing Orders of the Board of Governors and its Committees, which is currently under review. 

The Register of Interests can be found here:

Register of Interests - Members of the Board [Acrobat (.pdf) - 47 KB Tue, 04 Oct 2016 15:09:00 BST]

Governor Departmental Link Scheme

This Scheme facilitates links between our Governors and University departments.  The aims of the Scheme are to:

  • Provide Governors with a better understanding of some of the day-to-day workings of the University;
  • To increase Governors' overall knowledge of how the University operates, particularly in light of their involvement in discussions on areas such as the Strategic Plan;
  • To maintain the confidence of staff and students in the role of the Governing Body through visibility and accessibility;
  • To demonstrate Governors' independence from management;
  • To raise mutual awareness and understanding.

A list of the current active departmental links is provided below:

Current Departmental Links [Acrobat (.pdf) - 66 KB Tue, 02 Aug 2016 12:39:00 BST]

When do we meet?

The Board of Governors meets five times a year: in October, November, January, March, and June.

The Governors' committees each meet between four to six times per year, reporting into the main Boards. The dates for all scheduled meetings are given here:

Calendar of Meetings 2017/2018 [Acrobat (.pdf) - 32 KB Wed, 09 Aug 2017 16:22:00 BST]