Corporate Governance

"A cynic is a man who knows the price of everything and the value of nothing"

Oscar Wilde

RM WordleRecords are an important corporate asset and must be treated as such: controlled, protected and, above all, valued.

The records management team is hear to assist you in managing you records effectively, efficiently and in accordance with the law.

We also form part of the wider Information Governance team to provide training and raise awareness of information matters across the University.

Where do I store my records?

Electronic 

Physical

Where can I get advice & guidance?

Email Hints & Tips

Factsheets

  • 01 - Introduction
  • 02 - Paper Records
  • 03 - Electronic Records
  • 04 - Emails & Modern Media
  • 05 - Naming Electronic Docs
  • 06 - Scanning
  • 07 - Preservation
  • 08 - Retention Schedules
  • 09 - Destruction
  • 10 - EDM System

FAQs

 

Legislation & Policies

Lord Chancellor's Code of Practice on the Management of Records

UoP's Strategic Principles for Information Management (EDM log in required)

Visit the Document Warehouse to read the latest approved versions of policies relevant to Records Management:

  • Email Policy (Staff & Students)
  • Records Management Policy
  • Retention Policy

 

 

 

Good Records Management...

  • Saves TIME
  • Saves SPACE
  • Saves MONEY
  • Reduces RISK
  • Improves EFFICIENCY
  • Improves COMPLIANCE
  • Improves CONTROL
  • Improves QUALITY
  • Increases SECURITY
  • Promotes EFFECTIVENESS
  • Supports CONTINUITY

 

 

Please Note

The Records Management team does not deal with parchment, transcript or validation enquiries.  For these, please email: parchments@port.ac.uk