Estates and Campus Services


Driving Minibuses on University Business (UK) Only

Every driver of a minibus used on University business must have completed the Driver Declaration to be lodged with the Transport Section.

Only those members of staff over 25 years of age, 2 years driving experience and with a category D1 licence entitlement can drive minibuses on University business.

All new minibus drivers are required to undergo a medical examination to be repeated at five-year intervals (unless otherwise stated). Upon successful completion of the medical, it is a requirement that minibus drivers are assessed with the Assessor of the Campus Environment Office. Paperwork for the assessment test is available from the Transport Section. The total cost of each assessment is £50.00 and this takes place subsequently at five yearly intervals (unless otherwise stated).

People Carriers

All staff are required to take a medical if wishing to drive a 7/8/9 seater people carrier.  Please contact the Transport Section.

Foreign licences

Employees who hold a valid ?full? driving licence issued in the European Community or Iceland, Liechtenstein and Norway can be included under the Universities insurance policy. Licences issued by any other country need to be referred to the Transport Section prior to approval being given.

Small Bus Permits (Section 19)

The Section 19 permit scheme enables the University to make a nominal charge to passengers for providing transport without the need to obtain a PSV Operators License. Contributions must not exceed a level to recover the costs of running the minibus, including an allowance for vehicle depreciation and drivers wages. All University owned minibuses and hired in minibuses should clearly display the permit disc on the vehicle. Discs should be displayed on the inside of the windscreen so that they can be easily seen from outside the vehicle but do not obstruct the driver?s view of the road. If the permit is missing do not drive the vehicle but contact the Transport Section immediately.

Driving outside of the UK

No minibus may be taken overseas as we are not insured to do so. If a number of passengers are being taken overseas one suggestion would be to hire a MPV vehicle through the Transport Section. For example a Ford Tourneo can carry 9 passengers but is still classed as an MPV.

Passenger Safety

When planning a trip, work out journey times and distances in advance in order to structure your journey and avoid the risks associated with driver fatigue. Whenever possible it is strongly recommended that another authorised driver is taken to share the driving.

Please bear in mind that if you only driver a minibus occasionally you are likely to find driving more stressful than professionals. It is therefore important to plan more frequent rest breaks than those laid down in the EC Regulations for driver hours. Where a journey is expected to exceed fours hours, you should ensure that you have allowed a rest period of two hours prior to your journey. Breaks should be built into journey planning, aim to have a break from driving of at least 15 minutes every 2 hours with a 45 minute break after 4.5 hours. Under no circumstances should the total period of driving exceed 9 hours. Under no circumstances should you drive for longer hours than you feel capable of undertaking safely. It is a condition of travel that all drivers and passengers wear seat belts. Any person refusing to wear a safety belt will be refused travel.

In accordance with the University Smoking policy, smoking is not permitted on any of our vehicles. Legislation came into force on 1 December 2003, which prohibits the use of hand-held mobile telephones whilst driving a vehicle. Hand held mobile telephones may therefore only be used by the driver when the minibus is parked and engine switched off.

Trailers/roof racks

Our insurers do not permit roof racks to be fitted to minibuses nor trailers to be towed.

Defects Reporting

It is an offence to use an un-roadworthy vehicle on the road; both the University and the driver have a legal responsibility to ensure roadworthiness. Before using the vehicle as walk around check should be made and any minor defects noted on the defect sheet. Before starting a journey check that items such as lights, brakes, warning instruments, windscreen washer and wipers are in good working order and that side mirrors are set at the correct angle for you. If at all concerned please contact the Transport Section. If the defect is in respect of a hired vehicle, the hire company should be contacted immediately