Human Resources

Other absence and leave

In this section, you will find information about  jury and witness service, reservist duties (service in non-regular forces) and time off for public duties.

Jury Service

Employees may be required at any time to undertake a period of jury service. The court will pay the juror an allowance for financial loss and expenses. The University does not make any deductions from pay in respect of absence on account of jury service. The court will issue a form to a juror which should be forwarded to the Payroll Office. A financial loss claim is not necessary. This leave will be recorded on the HR System by staff in the HR Department.

Witness Service

A procedure similar to that of Jury Service operates for employees undertaking witness service. The Criminal Prosecution Service will issue a form to a witness to claim compensation for expenses. A financial loss claim is not necessary. This will be recorded on the HR System by HR Department staff.

Reservist Duties

Staff who are volunteer members of the non-Regular Forces, eg Territorial Army, and who attend summer camp are eligible for 2 weeks additional paid leave irrespective of their normal leave. This leave will be recorded on the HR System by HR Department staff. Occasionally, staff are called up for active duty and in these circumstances, you should contact your line manager and your HR Business Partner/HR Adviser immediately.

Time Off for Public Duties

Employees are allowed ‘reasonable’ time off during working hours for the performance of the following duties:

  • a Magistrate
  • a Justice of the Peace
  • a member of a Local Authority
  • a member of a Statutory Tribunal
  • a member of a Health Authority
  • a governor of an educational establishment maintained by a Local Authority

‘Reasonable’ time off is defined as up to 18 days paid leave per annum for staff undertaking any of the duties described. If further leave is required, please contact your HR Business Partner/HR Adviser. This will be recorded on the HR System by HR Department staff.