Human Resources

Health and Safety

Fire Log Books

Each University building has a Fire Log Book, which is kept in a locked red cabinet, sited at the main entrance to the building, as close to the fire panel as possible. Keys are held by Caretakers and relevant Estates staff.

Fire Log Books have been prepared to assist duty holders, managers and other responsible persons to co-ordinate and maintain a fire safety record keeping system. Whilst they are not comprehensive they seek to cover the main requirements for demonstrating compliance with current fire safety legislation.

The Fire Log Books were updated in January 2016 to a more comprehensive inspection and testing record. The Log books also include floor plans of the buildings to assist with inspection/testing.

The Fire Log Books should be kept up to date and readily accessible for inspection by the Fire Authority at any time. Their contents are:

  • Useful Telephone Contacts
  • Fire Alarm System – Record of weekly tests
  • Fire Alarm System – Record of 6-monthly inspections
  • Smoke Vents - Record of weekly tests
  • Refuge communication points - Record of weekly tests (successive call point each week)
  • Emergency Lighting System – Record of monthly tests
  • Emergency Lighting System – Record of annual inspection
  • Automatic Roller Fire Shutters/Curtains - Record of monthly tests
  • Automatic Roller Fire Shutters/Curtains - Record of annual test
  • Lifts going to ground - Record of annual test
  • Fire Dampers - Record of annual test
  • Final Emergency Exits - Record of monthly tests
  • Fire Doors - Record of 6-monthly inspections
  • Fire Extinguishers - Record of annual service
  • Evacuation Drills - Record of planned/unplanned evacuations
  • Visits by Hampshire Fire and Rescue Officers/H&S Office/H&S Co-ordinator logbook inspection record

Fire Evacuation Record Sheet [Acrobat (.pdf) - 19.4KB Wed, 02 May 2018 14:00:00 BST]

Technical Guidance Note - FS03: Temporary Fire Risk Assessment [Word (.doc) - 93.9KB Tue, 10 Jul 2018 11:00:00 BST]