Human Resources

Health and Safety

Health and Safety Newsletter - January 2018


Staff News

Health and Safety Policy Implementation Update


Health and Safety Training

Near Miss Incident Reporting

Display Screen Equipment (DSE) and Fire Safety Online Training

Automated External Defibrillators (AED) Guidance Update

Emergency Notices

Technical Guidance Note- Fieldwork Safety

Allergy Advice



The Health and Safety Office has a busy and exciting year to look forward to, continuing to implement the new health and safety policy and supporting the University to ensure the health, safety and wellbeing of staff, students, contractors, visitors and members of the general public who may be affected by the University’s activities. We believe health and safety is very important to the University and should be an integral part of everyday business activities. The University community is very innovative and we ourselves as business enablers and business enhancers.

Staff News

We are pleased to welcome Laura Sayers, Health and Safety Adviser – Fire Safety, back from maternity leave and give our thanks to Dave Collins and Kevin Luce who covered her role while she was away.

The following new Health and Safety Co-ordinators have joined us since our last newsletter publication:

Russell Weeks – Department of Employability
Daniel Turner – Marketing
Holly Purslow – Institute of Cosmology and Gravitation
Andrea Fitch – School of Engineering
Andrew Parry – School of Civil Engineering (having moved from the School of Engineering)

We currently have 64 Health and Safety Co-ordinators across the University and we are very appreciative of their efforts and hard work.

Health and Safety Policy Implementation Update

The new Health and Safety Policy implementation plan is progressing. All Faculty Executive Committees and Professional Services Management teams have received a presentation about the new policy. There are four initial stages of the implementation plan covering roles and responsibilities, risk registers, training matrix and safety plans. Please contact the Health and Safety Office if you would like further information.


The Health and Safety Office is running the NEBOSH National General Certificate in Occupational Health and Safety course as a 13 week day release course starting on Thursday 8 March 2018. Please contact the Health and Safety Office to find out more information – email or ring the Health and Safety Office on Ext 3075.

Health and Safety Training

The Health and Safety Office is running the following training courses in the upcoming weeks. Spaces are limited. 

01/02/2018 - COSHH 2 - Risk Assessment (13:00-16:00)
08/02/2018 - Fire Safety in Laboratories (9:30-12:30)
15/02/2018 - Laser Safety User Training (13:00-15:00)
22/02/2018 - Chemical Spills and Emergency Preparedness (13:00-16:00)
01/03/2018 - Pressure Systems Safety (13:00-15:30)

Please contact for further information, to book a place or put your name on the waiting list if the courses are full.

If you are interested in COSHH 1 - Safe Working with Chemicals (4 hours) please email to be added to the waiting list for a future course.

We are also planning to run Abrasive Wheels Training and Cryogenic Liquids and Vacuum Systems in the near future – dates to be confirmed – please contact if you are interested or for further information.

Please see the full Health and Safety training calendar or dates and details of other Health and Safety course organised up to July 2018. Extra courses can be arranged if demand requires this.

Near Miss incident reporting

A near-miss is any unplanned event which has the potential to result in injury. These should also be reported to the Health and Safety Office on the HS1 form. The investigation of near-misses is an important step in accident prevention. This term does not include actual dangerous occurrences which are to be reported to the Health and Safety Executive.

The health and safety policy also states that employees must report accidents, dangerous occurrences, unsafe circumstances and work related ill health to their Line Managers or Health and Safety Co-ordinator and a HS1 form should be completed and submitted to the Health and Safety Office.

Display Screen Equipment (DSE) and Fire Safety Online Training ‌

Before Christmas an email was sent advising that an audit of Health and Safety had reported concerns about the take-up of completion by staff of the DSE and Fire Safety online training.

The Health and Safety Office has revised the DSE and Fire Safety online courses and they are now accessible through Moodle. This arrangement has been live since September 2017. Both courses are linked to quizzes and these must be completed for the training to be registered as complete.

The target audience for the DSE course is all members of staff that use a computer. The target audience for the Fire Safety course is all University staff. These training
courses should be completed every 3 years. There may be other circumstances where it would be appropriate to repeat the training such as new computer equipment, new furniture (desk/chair), change in location/building, change in desk setup.

We are requesting that all relevant members of staff complete the new courses on Moodle if they have not done so already. The Health and Safety Office will liaise with Heads to ensure levels of compliance improve. Links to the training can be found by clicking on the following links: DSE online training and risk assessment and Fire Safety online training. Please contact the Health and Safety Office, if you have any queries/issues concerning access, please email or ring the Health and Safety office on Ext 3075.

The Health and Safety Office liaises with HR to upload records of this training to personal learning accounts on the HR System.


Automated External Defibrillators (AED) Guidance Update ‌

‌The Technical Guidance Note for the use of AED’s has been updated and amended. This has been done to reflect the view of the Resuscitation Council (UK) that the use of AEDs should NOT be restricted to trained personnel. Whilst training/familiarization in their use is optimal, it is not a requirement in order to operate an AED in an emergency situation.

The updated Technical Guidance Note and further information can be found on the University’s Automated External Defibrillator webpages.

Emergency Notices

The first aid section of the General Emergency Instructions for Staff has been revised and updated. These signs are usually posted near to call points for raising the fire alarm. The instructions also include details for contacting first aiders and the location of Automatic External Defibrillators (AED) held within University Buildings.

If these notices are displayed, please replace them with the updated version which can be found here.

Technical Guidance Note – Fieldwork Safety

The Health and Safety Office has published a comprehensive technical guidance note covering Fieldwork Safety. This will be of interest to any member of staff leading or participating in fieldwork trips. Please contact the Health and Safety Office if you have any queries or require any additional information – email or Ext 3075.

Allergy Advice

Over the last five years there has been increase in the number of staff and students suffering from allergies, some of which are very severe, eg anaphylaxis which is a serious allergic reaction that is rapid in onset and may cause death. The Health and Safety Office has produced information and advice to assist in reducing the risk of an allergic response and to treat anaphylaxis.