Human Resources

Learning and Development

Advanced Information Governance 

Target Audience

  • Staff with responsibility for managing records (paper or electronic) and/or processing data on behalf of their department
  • Staff with responsibility for supporting and encouraging colleagues in the management of records and/or processing data
  • Staff contemplating any form of digitsation (scanning) project in the near future

(may not be suitable for those who already attended the Freedom of Information or Records Management sessions during Information Governance week).

Prerequisite Training

Attendees must have successfully completed the Information Governance eLearning package, or have attended the standard Information Governance Management Information Briefing (MIB) between 01.01.2014 and 01.06.2015.

Session Outline

This session builds upon the foundation of the Information Governance eLearning package and covers some of the topics from the Information Governance awareness week that feedback has shown was deemed most popular and most useful.

The aims of the session are:

  • Freedom of Information - The legislation that brought you the MPs expenses ...! How and why does it apply to the University and how it can affect your role.
  • Records management in the 21st Century - What are the current challenges facing staff managing records, and how can you help your colleagues/department overcome these obstacles.
  • Information Governance Clinic - Using attendee questions provided prior to the session, the aim is to both provide advice and stimulate debate around Data Protection, Freedom of Information, Records Management and Information Security.

Learning Outcomes

  • Understand the purpose of Freedom of Information legislation
  • Explain to collegues the difference between Data Protection and Freedom of Information
  • Understand the obligations of the University under the Freedom of Information Act
  • Have greater awareness of what information should be given out to the public and where exemptions may apply
  • Implement (and encourage colleagues to implement) simple steps to improve the University's overall response to Freedom of Information requests
  • Understand current records management challenges that the University is facing
  • Know where to find and how to interpret and apply the University Retention Schedules
  • Be more confident in the weeding and management of locally held staff and student files
  • Have a model for prioritising work on old departmental records
  • Understand the minimum considerations for a successful digitisation project.

Format

2 x presentations and a workshop debate

Presenters

Sarah Arnold, University Records Manager

Samantha Hill, Information Disclosure and Complaints Manager

Delegate Feedback

Attendees to provide questions, in advance, for the Information Governance Clinic section.  Questions should be emailed to information-matters@port.ac.uk with the subject 'Advanced MIB Question'

 

 Click here for the Learning and Development calendar with all available dates.

To book a place on this event, please e-mail learninganddevelopment@port.ac.uk