Human Resources

Continuing Professional Development Records

Skip to suggested framework for a CPD Record.

Annex A of the CPD Policy identifies the information that staff should keep in their personal record of development activity (or continuing professional development - CPD - record). The University has drafted a framework for staff to use (although where they are already using something similar eg for continuing membership of a professional body, they may continue to do so). The reflective element of the record remains confidential to the member of staff, their appraiser and their line manager (where their appraiser is not their line manager).

Purpose of CPD Records

The University wishes to use the potential of CPD Records to:

  • Promote accurate identification of professional development needs, making full use of the appraisal process for this.
  • Ensure that staff record and reflect systematically on their development activities, to enable the learning acquired from these to be transferred to the workplace in a timely and effective way.
  • Gather and use for forward planning processes better data on development needs and on the totality of resources that are invested in staff development across the University.

Link to Appraisal Processes

Staff are asked to include in the Discussion Preparation form they give their appraiser prior to their appraisal discussion, either the relevant extracts from their CPD Record for the period under review, or to attach the full Record to the Preparation form. Either way, the more detailed information given is intended to expand and enhance the already well-established discussion of development needs, activities and the outcomes of these during the appraisal. The agreed outcomes of the appraisal discussion will be summarised, normally by the appraiser, on the Discussion Record form. A copy of this form, together with the full CPD Record (where this has been submitted) will be sent to the Head of Department/Service or Faculty Manager, as applicable to inform staff development planning processes.

Benefits to Staff

By keeping a personal record of development activity, staff will:

  • Be developing more reflective practice and identifying ways in which to work more effectively.
  • Be in a better position to make reasoned cases for further development activity.
  • Have up-to-date information readily to hand for up-dating their CVs and planning their careers.

An initial guidance note has been developed covering the above issues in more detail and offering some practical advice to staff on what to include in a CPD Record and how.

Example CPD Records

The following examples illustrate the kind of activities that staff may wish to record, and how this might be done. However, they are only intended to demonstrate how the framework can be used. Each member of staff will make a judgement about what it is appropriate to record, and find a way of doing so that is comfortable and sustainable for them.

Initial guidance on keeping personal records of development activity

Suggested Framework for CPD Record- All staff groups

New Lecturer-example CPD Record

Senior Lecturer A- example CPD Record

Senior Lecturer B- example CPD Record

Faculty-based Support Staff -example CPD Record

Technical Staff - example CPD Record