Human Resources

Bank Holiday Entitlement for Core Support Staff

Overview

It has been agreed that all core staff should benefit from a proportional entitlement to Bank Holiday and Christmas closure days off, which is in addition to the annual leave entitlement and will show as a separate entitlement on your ESS absence record.  The entitlement period will run from 1 October to 30 September each year.

Who does this apply to?

This applies to Core Support staff both full-time and part-time (including part year).

What do I need to consider?

Calculation of Entitlement

Full-time staff on a standard working pattern (Monday – Friday standard days)

Full-time staff will see (on Employee Self Service) a bank holiday entitlement in days each year. This entitlement is always automatically allocated as long as you remain on a standard working pattern, and so you should see this as a zero balance.

Full-time staff on a non-standard working pattern (e.g. compressed hours or hours worked as part of a shift pattern)

Staff will see (on Employee Self Service) a bank holiday entitlement in hours each year. This entitlement is always automatically allocated. This could result in a negative or positive balance. Please see Your Entitlement below.

Part-time Staff

Your Bank Holiday and Christmas Closure holiday entitlement will be based on the number of hours you work per week and your weekly pattern of work, which has been verified by your line manager. Your entitlement will be recorded in hours.

Your Entitlement

Please note that the entitlement will change depending on how many Bank Holiday or Christmas Closure days occur in any one entitlement period.  Saturdays and Sundays during Christmas Closure are excluded from the period.

A Bank Holiday entitlement may have a positive or negative balance.

Positive Balance

If your balance is positive, this is because you are receiving fewer Bank Holidays and Christmas Closure days/hours than you are entitled to for the entitlement period. The balance represents your bank holiday leave entitlement to be taken, in addition to your normal annual leave allowance.

Negative Balance

If your balance shows as a negative, this is because you are receiving more Bank Holiday and Christmas Closure days/hours than you are entitled to for the entitlement period. This would occur if, for example, you work relatively few hours only on Mondays and Fridays. In this case you are likely to have a large deficit.

What do I need to do?

How to take your Bank Holiday balance

It is not possible to book Bank Holiday leave via ESS, although entitlements can be viewed on ESS.  Staff are required to agree dates they wish to use their Bank Holiday leave with their line manager. The line manager should email hrenquiries@port.ac.uk when any bank holiday leave is agreed, and this will be recorded on the HR System against the Bank Holiday and Christmas Closure entitlement (BH Entitlement), so that the balance will reduce during the entitlement period. All leave should be taken in either whole or half days.

Can I be paid for this entitlement?

There is no opportunity for you to be paid for this entitlement; it is an entitlement which is to be taken in addition to your separate annual leave entitlement.  

Can I carry Bank Holiday entitlement forward?

All balances should be taken within the 12 month entitlement period. No carry forward will be allowed, unless there are significant extenuating circumstances which are supported and approved by your line manager, budget holder and HR.  You will not be allowed to exceed your entitlement.

What if my Working Pattern is incorrect?

If you do not agree with the working pattern assigned to you or you have any queries about this process, please contact hrsystemadmin@port.ac.uk.

How do I get help?

Use this contact form to get in touch.