Human Resources

Advertising and marketing the role

Overview

This section provides information and guidance on advertising processes, redeployment and the Resident Labour Market Test.

What do I need to consider?

Deciding whether to offer as a secondment opportunity

The Secondment Policy provides guidance to enable managers to best facilitate the development needs of their staff. It is not intended to be prescriptive but to prompt full consideration of the issues to be  addressed by departments when offering a secondment opportunity and by prospective candidates when considering whether to apply for a secondment.

Advertising lead times

One of the key aspects to consider regarding the advertsiing of a vacancy are lead times, i.e.the time between the advertiser receiving the information and the vacancy actually being published e.g. monthly publications have very long ‘lead times’. Lead times generally only include 'working days' (not weekends or public/bank holidays). Please note that if you require your advert to be published in December or early January, please check with HR as the lead times may be longer due to University closure dates and public holidays over the Christmas period. 

What do I need to do?

In order for your vacancy to be published, you need to follow these steps:

1) Create your advert

The first step is to create an advert for your vacancy,  and the following information should be included:

  • outline requirements of the job
  • both the essential and the desirable criteria for job applicants
  • salary range, including salary enhancements if applicable
  • job particulars (for example, contract length for a fixed term contract, if part-time, the number of hours and/or work pattern if appropriate)
  • the benefits of working for the University
  • interview selection process date
  • closing date for the advert

2) Place your advert

The next stage is to place your advert, ready for publication.

All vacancies are published using the HR online recruitment system. They can be published internally (to University of Portsmouth staff only) or externally (available for anyone to view) and in approved other media, such as jobs.ac.uk. For advice on appropriate places to advertise, contact the HR Service Centre who will liaise with the Marketing and Communications Department.

In order to place an advert for a vacancy, an Advertising Request form has to be completed, which is then emailed to the HR department, as per instructions on the form. The information on your Adverstising Request form will then be put into the format required for advertising

All adverts must be advertised in parallel on the DisabledGo and Job Centre Plus websites. You must demonstrate that the vacancy advert was available throughout the EEA  *when applying for a permission to work in the UK* (check wording).

We are trialling an offer of LinkedIn as a standard option. This currently comes at a starting price of £112.59 per advert (Oct 2016). Advertising on LinkedIn means having access to millions of professionals who may be actively or passively looking for jobs. The UoP LinekdIn page has 94,890 followers alone. Members can alert contacts to the vacancy posts. LinkedIn also automatically advertises job posts to members with profiles that could be a match.

The redeployment process

The redeployment process commences when HR receive your Advertsing Request Form. Where there are existing employees seeking redeployment, they will be able to apply for vacancies relevant to their skills and experience and their application will be considered before the general recruitment process begins. 

3) The ‘Resident Labour Market Test’ (RLMT)

If you have requested that the vacancy is to be advertised externally, it must be advertised for at least 28 calendar days on the University website, Universal Jobmatch and jobs.ac.uk. If not, non-UK/EEA applicants are ineligible to apply (although there are some exceptions, depending on the Standard Occupational Classification (SOC) - please also see Applying for a Visa - Guidance for non-EEA applicants working at and visiting the University of Portsmouth.

What else do I need to know?

As part of Recruitment and Selection training, modules are available on Advertising and Marketing the Role and Online Recruitment. Find out details of the full range of Recruitment and Selection training modules.

The HR department produce regular e-bulletins which provide news, updates and details of system and process developments, click to download the latest issue.

How do I get help?

Use this help form to get in touch (please note that you need to be logged into your UoP staff email account to access this form).