The Copyright Licensing Agency (CLA)
The University of Portsmouth participates in schemes run by the Copyright Licensing Agency to license use of photocopied material. The CLA agreement allows copying over and above the provisions of the 1988 Copyright, Design and Patents Act. The Notice for Display below, advising users what can be copied under the licence, should be downloaded to be printed and displayed beside all photocopiers in the University.
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CLA Notice for Display | [Acrobat (.pdf) - 186 kb - 04.05.2012] |
The CLA is the UK’s reproduction rights organisation which was set up by authors and publishers to license the copying of books, journals and periodicals. The CLA is responsible for distributing fees between rights holders whose work has been photocopied. The CLA has four main functions:
- to encourage respect for copyright license users for copying from books, journals and periodicals
- to collect fees from licensed users for such copying
- to pay authors and publishers their share of the fees collected
- to institute legal proceedings, if necessary, for the enforcement of the rights entrusted to the CLA
Universities are major users of copyright material and UUK has negotiated a licence which provides its users with the least burdensome means of obtaining authorisation for copyright.
The University of Portsmouth is licensed to copy, within clearly defined limits, most books, journals and periodicals published in the UK and a range of other international territories. Current agreements permit CLA licensees to photocopy titles published in the territories listed here.
Extent limits
The licence enables teaching, administrative and technical staff, librarians and students to copy for any one course of study or modular course, in any academic year, as follows:
- up to one chapter or 5% of a book
- no more than one article from a journal or periodical issue
- one paper of one set of conference proceedings
- one report of a single case from a report of judicial proceedings
- one short story or one poem or one play of not more than 10 pages in an anthology of short stories, poems or plays
Excluded categories
The following categories of material cannot be copied under the terms of the licence:
- works published outside the photocopying mandate territories
- printed music (including the words)
- maps and charts
- newspapers
- any work in which the copyright owner has explicitly stated ‘copying not permitted under CLA licence’
Please note that a number of publishers and authors are not mandated by the CLA and therefore all or some of their publications may not be copied under the terms of the CLA licence. To see a list of these publishers/authors, please refer to the List of Excluded Categories and Excluded Works, published by the CLA.
For copying outside these guidelines, you should obtain clearance via the publisher directly.
There are also a number of important points to note:
- in certain areas (for instance in the case of Ordnance Survey maps) the University has separate licence agreements and it is worth checking in each case
- the making of photocopies is not intended as a substitute for the purchase of an original published edition
- the licence does not remove or diminish any of the copyright exceptions extended to students and members of staff who have any kind of visual impairment, dyslexia or other disability and who may receive an accessible copy of a copyright protected work
Making multiple copies for student use/course packs
It is acceptable under the terms of the CLA licence to produce course packs for students, although the same extent limits apply. An academic may supply each student on a course of study with one copy of each extract from a copyright protected work, plus one extra copy for themselves.
Any member of academic staff contemplating the creation of a course pack should read this Good Practice Guide, which provides specific illustrations of course packs that comply with good practice, and those that do not.
