All travellers must register on our insurers travel advice website Drum Cussac. This website contains valuable information for your safety when travelling abroad, including Country Reports and regular security alerts.
After registering, please find the country you are visiting using 'Map'. Click on the country name link to bring up the Country Report (pdf) and travel advice. We recommend that you print and email a copy of the country report/s to yourself.
If any of the risk indicators are 'Moderate 3.00' or above, you will need to complete a full risk assessment and submit this to Anita Randell (ext.3308).
- Risk Assessment Form (.doc)
Use the information on the Drum Cussac website to complete your risk assessment. The assessment must be signed off by your Head of Department/Dean and returned to Anita Randell, who will then send formal approval of your trip by email.
You can also download travel assistance app for your mobile phone - COMING SOON!
Points to note
1. If any of the risk indicators are labelled 'Extreme', you are not insured to travel there. Please contact Anita Randell for advice on how to proceed.
We are also not insured to travel to the following countries:
- Iraq (including Kurdistan)
- Nigeria - Niger Delta and north of Abuja
For certain countries, a business case may be considered - please download the template below and consult Anita Randell for advice before proceeding:
- Business Case template (.doc)
If you are considering travelling to one of the following countries, you will need to complete a Travel Review Questionnaire, as each trip needs to be screened by our insurers on a case by case basis due to sanction restrictions:
- North Korea
- Crimea Region of Ukraine
2. A Risk Assessment only covers staff for one trip
If you have previously completed a Risk Assessment for a country you are revisiting, you will still need to complete a new assessment, taking into account the up-to-date advice available on the recommended websites (links below). If multiple staff are travelling on a trip together, one assessment can be completed to cover all those attending.
3. There may be instances where a country that is not classified high risk will require an assessment
For example, you would not usually be required to complete a full risk assessment for a trip to Paris, but if there are elections at the time of your visit or recent civil unrest has occurred in Paris, we would then request one. In these circumstances, Anita Randell will email you.
4. Fieldwork trips have different procedures
Please go to Fieldwork and field trips policy or email firstname.lastname@example.org for advice and assistance. Please note - if your field trip is to a high risk country, or you are conducting hazardous research/activities in a high risk country, you will need to complete both a Travel Risk Assessment AND a Fieldwork Risk Assessment.
5. Risk Assessments are NOT a paper-pushing exercise
The key concern is that Heads of Department/Line Managers and those travelling have fully considered the risks, are making an informed judgement on whether or not to travel, and are aware of the steps to take in an emergency. These approval procedures are here to help the University undertake its duty of care to our staff and students.
The following websites must be referred to when completing the Risk Assessment form:
If you have any other questions regarding risk assessments, please call Anita Randell (ext. 3308)