Study Abroad

Outgoing Students

How to apply - Erasmus+

If you are thinking to either study or work in Europe, the Erasmus+ programme is an ideal choice.

The Erasmus+ is a programme funded and regulated by the European Commission. The aim of the Erasmus+ programme is to promote a closer cooperation between Universities and assist students in acquiring specific skills to enhance their employment chances within the labour market. Over 3 million students have participated in the programme since it began in 1987. The Erasmus+ programme has become a driving force in modernising Higher Education within Europe.

If you would like to obtain general information about the Erasmus+ programme in the UK, please visit the Erasmus+ website. 

Erasmus+ Study Placement

If you would like to go on an Erasmus+ study placement, the first point of contact is your Departmental Coordinator. If approved, your Departmental Coordinator will nominate you to the host institution. This means that you have been selected to attend the host institution. The Exchanges and Study Abroad Team will also receive your nomination. 

What to do next:

  • Attend any Erasmus+ compulsory sessions provided by the Exchanges and Study Abroad team
  • Check the host institution's application procedure 
  • Independently research any additional requirements from the home and host institution
  • Visit the Exchanges and Study Abroad Team for any additional assistance required

Erasmus+ Work Placement

If you are going on an Erasmus+ work placement, the first point of contact is your Departmental Coordinator. If your Departmental Coordinator accepts that the work placement meets the academic requirements/objectives, you will be advised of the next steps to take.

Prior to departure, you must attend any Erasmus+ compulsory sessions that your Department and the Exchanges and Study Abroad team are organising. 

Step-by-step guide for Erasmus+ applicants

Step 1 - Declare your interest

If you haven't already done so, you need to contact your Course Leader to receive confirmation that you can take part. Your Course Leader can also put you in touch with other members of departmental staff you may need to speak to (e.g Departmental Coordinator or Placement Office).

Step 2 - Permission to travel

Before you make any arrangements to travel, it is essential that you read the Permission to travel and Insurance pages, and then complete the 'Permission to travel' form. If you do not do this, you will not be covered by the University insurance during your placement.

Step 3 - Complete the Erasmus+ Mobility Grant Agreement, Bank Details form and Learning Agreement for Studies/Traineeships

The Erasmus+ application pack is sent by email to all nominated Erasmus+ students and provides a full checklist of paperwork that you must complete and provide to the Exchanges and Study Abroad Team by the given deadlines.

The Learning Agreement for Studies/Traineeships must be completed in full and signed by you or your Departmental Coordinator, then forwarded to the Exchanges and Study Abroad Team prior to arrival at the host institution. If any changes are required (e.g. due to timetabling issues), these can be made in the Changes to the Original Learning Agreement on arrival at the host institution. For work placements (and if there are any amendments to the original Learning Agreement for Traineeships) the Exceptional Major Changes to the Learning Agreement will need to be submitted within one month of commencement of placement.

This process will confirm the credit requirements of your placement.

Step 4 - Complete application forms for the host institution

Study placements: Places on the exchange programmes are limited, so your department will determine which students are nominated. Once selected and nominated by your department, you will need to complete the host institution's application form.

Work placements: You may need to complete an application form for your placement (e.g British Council Language Assistantship). Be sure to check with your Course Leader or Departmental Coordinator that the placement you are applying for is appropriate for your degree.

Step 5 - Obtain all forms to take with you to your placement

You will need to take some documents with you to be completed while you are on your placement. More information will be available in the Erasmus+ application pack.

 *Please note that under the rules and regulations of the Erasmus+ programme, it is the student's responsibility to submit all Erasmus+ documents*

Credit recognition of your study/work period abroad - All students

All study and work placements should carry some kind of credit recognition. The most common method of credit recognition is the European Credit Transfer and Accummulation system (ECTS).  This is a student-centred system based on the student workload required to achieve the objectives of a programme, objectives preferably specified in terms of the learning outcomes and competences to be acquired.

60 ECTS credits are attached to the workload of a full-time year of formal learning (academic year) and the associated learning outcomes. As such, ECTS are ordinarily converted into UK credits on the basis of 1 ECTS= 2 UK credits. For example, students studying 60 ECTS for a year at a partner institution will have these converted to 120 UK credits on the student's University of Portsmouth transcript. Please note however, that credit transfer does not guarantee grade conversion, and in the majority of cases for Erasmus+ exchanges the grades achieved at the partner institution will not be converted and the placement will be assessed on a pass/fail basis. Arrangements for credit recognition of work placements vary by Department and by course - students should contact their Erasmus+ Departmental Coordinator or Course Administrator for more information about how credits and grades are transferred.

In cases of 'thesis preparation', students undertake research as part of a study or work placement which directly informs the content of their final dissertation or research project. They may not receive formal credits for this placement, but they will receive recognition for their activities as forming part of their final degree.

All outgoing students must complete and submit their Learning Agreement prior to departure for their placement. Please note that all sections must be completed in full and signed by all relevant parties of the agreement before it can be submitted. If students have any difficulties in meeting the deadline, they must contact the Exchanges and Study Abroad Team as soon as possible, as this could affect their eligibility for Erasmus+ funding. 

More information about the ECTS systrem can be found in the ECTS User Guide.


The Exchanges and Study Abroad Team is committed to providing high quality service to all participants of the Erasmus+ programme and encourages anyone to raise issues where they have cause for concern. The Erasmus+ Institutional Coordinator aims to resolve as many issues as possible in an informal and timely way. However, we accept there will be times where a more formal process of investigation may be necessary and the University has a formal complaints procedure that can be used in these cases.