Frequently asked questions
How, when and with whom do I agree my staff development needs?
Whose agreement do I need to attend a staff development activity?
How do I secure a place on an event?
How much does attendance cost?
What should I do if I reserve a place on an event but later find I cannot attend?
What information do I need to keep about my CPD?
Your annual staff development and appraisal discussion (Performance and Development Review) offers a formal opportunity to reflect on your role, your priorities and future development needs. As part of this process you can agree and document in broad terms with your reviewer the development activities you are likely to need in your role in the year ahead. However, this is not intended as a substitute for informal agreement, at any time with your line manager, of the development activities you need to undertake that were not anticipated at the time of your review.
Before booking a place on any internal or external event, the responsibility rests with you to ensure that you have the appropriate support (e.g. Head of Department or line manager authorisation), particularly so where there are direct costs involved. If you have agreement to undertake an external activity, it is likely that you will be asked to fill out a FIN1 form (Staff Expenses Claim Form). This will need to be authorised by your budget holder before and after the event in order for you to claim back any expenses you may incur. You may also be asked to raise a cheque request or to request an invoice to enable payment of conference or course fees.
In many areas staff are also asked to summarise on a form in advance their reasons for requesting to undertake a staff development activity and the potential benefits of it to them/their Department. The University also requests that staff keep a personal record of their development activities that captures how knowledge/skills have been enhanced and applied (see Continuing Professional Development).
For each event shown on these webpages, a contact name, telephone number and/or email address is given to enable bookings to be made. Please ensure you check dates of events direct with specific providers. Increasingly too, bookings can be made using the internet, so check the pages of the relevant provider.
Normally there is no direct charge made either to you or to your Department/Service for attendance at an in-house event, even where external speakers are being used. However when you book, check for cancellation/ failure to attend policies operated by specific providers that under specified circumstances (e.g. failure to attend), may result in a charge being made to your Department/Service.
As places on events are often limited (e.g. owing to the size of venue, and refreshments of some sort that are normally provided), the host Department/Service appreciates as much prior notice as possible (or failing that, notice even on the day itself) if you can no longer take up a place you previously booked. In this way, other colleagues are not prevented from attending a workshop that may have been of benefit to them.
Annex A of the CPD Policy, outlines the main pieces of information that staff are asked to record. A suggested framework for this has been produced together with an Initial Guidance Note to expand on the advice given in the Policy (all of which are available at the Human Resources Department website). The most important aspect of your record is how you evaluate the impact of the activity on you, your Department and the University. This will form an important part of the discussion you have at your Performance and Development Review about development activities. Staff wishing to discuss CPD records can do so in confidence with a member of their Human Resources Department client team.