Have you been scanning extracts from books or journals and making them available to students on the VLE? If so, then you need to report the copies you have made.
The Copyright Licensing Agency (CLA) Comprehensive HE Licence permits the University to scan extracts from printed books, journals and magazines. Every year the University is required to compile a record of bibliographic and course-related details for each and every digital copy prepared and distributed under licence.
Every department that has scanned an extract from a printed book, journal or magazine for a course-based collection must complete a Digital Copy Record Form – Comprehensive Digital Licence.
Please read the instructions before completing the form.
The annual reporting date has been moved forward to 31 May so, for this reporting period only, the CLA is asking for only 10 months’ worth of data, from 1 August 2011 to 31 May 2012. Please include on the form all copyright material that was made available between these dates.
Fully completed forms should be returned by email to the CLA Licence Co-ordinator david.sherren@port.ac.uk no later than Wednesday 6 June 2012.
The University Library will collate all the returns and submit a single form to the CLA before the 15 June deadline.
Further details about the CLA Licence, links to the Digital Copy Record Form and instructions can be found at www.cla.co.uk/licences/licences_available/he/uuk.
Please remember that the permission to prepare and distribute digital copies via a course collection is restricted to ‘Designated Persons’ and that all such copies are deposited in a course repository within the University’s VLE.
Full guidelines are provided on the CLA’s website.
