Applying for a role at the University
Read our helpful advice on how to apply for a job at the University, and what to expect when you complete your application
Applying for a job can be a leap of faith, so we've demystified the process with this short guide on how to apply for a job with us. We also go through what to expect once you send us your application.
The information is arranged under the following headings to help you find what you want quickly:
- Finding a role
- Applying for a role
- Applying for more than one job
- Disclosure and Barring Service (DBS)
- The selection process
- Proving your right to work
Finding a role
Find a role by searching our current vacancies. With every job posted, you can quickly see a description of what the job entails, and the closing date for applications.
When you're applying for a role, please note that all our vacancies close at 11.59pm, local time, on the date shown. If you're late with your application, we can't consider you for the role – so don't leave it too late.
You'll also see details about where the job sits on our salary scales, and the level of salary you'll get. We're committed to paying the real Living Wage for all roles, as set by the Living Wage Foundation.
You can find details of our current salary scales, including all the spine points and grades, in the table below. Each year, you'll progress another point within your grade, until you reach the top of it.
Current Salary Scales
August 2022 - July 2023
University of Portsmouth pay structure from Aug 2021
(Numbers on the left indicate spine points with the pay grade)
Applying for a role
To apply for a role, register your details on our job search pages. Signing up is quick and simple.
We use anonymous application forms for all our Support and Professional Services roles. This means that personal details entered on application forms, including your name and address, will not be disclosed to the shortlisting panel. This is part of the University’s commitment to equality and diversity, ensuring a fair and consistent approach to recruitment.
For all other roles, your details will only be seen by the HR team and the line manager responsible for the vacancy you've applied for.
We kindly ask that you do not send CVs or cover letters unless specifically requested in the job advert, as these will not be considered.
By creating an account, you'll be able to search and apply for vacancies without having to enter your details each time you visit. We'll also save your previous searches so you can access them quickly.
Most importantly, your account gives you the flexibility to start and save your application, and return to it whenever you like. That means you can complete it section-by-section, rather than all at once.
You'll also be able to manage your applications, monitor their progress after the vacancy has closed, and print a paper copy of what you've submitted.
Get help with your application
All applications have to be made using our online system – for help and advice on using the system, email email@example.com.
The most important thing to remember is, whatever the position, we welcome applications from all candidates – regardless of age, disability, gender, gender identity, sexual orientation, race, religion or relationship status.
Applying for more than one job
If you've found more than one job you'd like to apply for, you'll need to submit an individual application for each job.
To make that process a little easier, our online system will save the application form you are working on so you can review and amend it as required.
Disclosure and Barring Service (DBS)
When you are applying for a role at University of Portsmouth, please note that some roles will require a DBS check. The type of jobs that will require a DBS (criminal record) check with be working with children, vulnerable adults and students. Some special research roles also require a DBS check, such as staff who need to apply for an NHS Research Passport. For more information email firstname.lastname@example.org. The Disclosure and Baring Service is the governmental body which runs the checks, but HR will help you apply online for your check:
Disclosure and Barring Service Accordian
The application for a DBS check for a staff member or a job applicant follows these steps:
- The University will identify a need for you to be referred to the DBS.
- As soon as the University informs you that you require a DBS check then book a time with HR to conduct the check.
- Ensure you have the appropriate original documents to complete your identity check for your DBS application.
- At the appointed time, report to the location specified in your appointment, bringing with you with the necessary original documents to prove your identity.
- The HR officer will check your identification documents, and then return them to you.
- They will then complete the online application form with you and submit it to the DBS.
- After performing the appropriate checks, the DBS send the certificate directly to you. Human Resources will be notified by the DBS when the certificate is sent.
- You must be able to produce the original certificate as evidence of the outcome of the referral.
Generally, it can take up to 14 working days (3 weeks) to complete a DBS check, from the time the DBS receive the completed online form.
The links below give more detailed information on the Disclosure and Barring Service:
- This link gives more detailed guidance on the UK Government Disclosure and Barring Service.
- If you are Scottish, you can personally apply for a Basic Disclosure (administered by Disclosure Scotland) at any time: this does not need to be submitted via the University. The Basic Disclosure will include details of convictions considered unspent under The Rehabilitation of Offenders Act 1974.
- Make sure you have acceptable ID documents – there are specific requirements for the documents to provide evidence of your identity.
- If you have a non-GB driving licence, you need to check whether your licence is valid, and therefore acceptable as proof of identity.
The selection process
Once the closing date has passed, a selection panel will consider all applications received on time to identify the people they want to interview.
The University is an equal opportunities employer. The University is a member of the Stonewall Diversity Champions programme and DisabledGo. We encourage and welcome applications from all candidates irrespective of age, disability, gender, gender identity, sexual orientation, race, religion or belief, or marital or civil partnership status.
Candidates are considered by how well they meet the job description and person specification, and if we select you for the next stage – the interview – we'll contact you as soon as possible with a time and date. The email we send also highlights what to expect during the interview process.
Disclosing further information
At this stage, we ask all applicants for the same equality monitoring information. This information isn't shared with recruitment panels and forms no part of the shortlisting or interview process.
We do, however, ask you to let us know if you're disabled. This is so we can make any appropriate arrangements. The information you give won't affect our decision.
Another important thing to consider at this stage is that you'll need to provide proof of any relevant qualifications you've listed, so make sure you have them somewhere to hand.
Attending your interview
Our people are friendly and approachable, so while your interview is obviously important to your chances of getting the job, it's nothing to fear. After all, you've been shortlisted based solely on how well you fit the role.
Once your interview is complete, we'll make a decision as quickly as possible. If you've got the job, we'll be in contact to offer you the position.
References are only taken up once you have accepted our verbal offer of employment. All our roles are offered subject to collecting satisfactory references. For all our roles, we'll need 2 references that cover the last 3 years of employment. One must be your current or most recent employer, and from someone senior to you with direct knowledge of your work.
If you don't have a recent employer, you can include referees related to any unpaid employment, or personal referees in a position of responsibility who can comment on your character – such as a lawyer, doctor or church leader. If you're a school leaver or recent graduate you can include lecturers or tutors as appropriate.
Claiming interview expenses
If you're entitled to claim expenses for your interview, we'll send you a link to an expenses form. Once completed, return it with receipts to the School or Department that interviewed you, as soon as possible following your interview.
Proving your right to work
We have a duty to prevent illegal working, so we carry out document checks to confirm that all applicants have the right to work in the UK, and are permitted to do the type of work they are applying for. You must supply the original documents, and bring them to your interview.
If you're a non-EEA applicant working at or visiting the University, you can get a copy of our Applying for a Visa guidance document – which features important information on current UK Visa & Immigration Service (UKVI) requirements for either new or existing non UK/EEA staff – by emailing email@example.com.
It includes information on types of visa, recruitment and application as well as the duties and responsibilities of both recruiters and visa holders. Failure to adhere to the requirements of the UKVI could impact on the University’s ability to recruit international applicants.
For further information on visas and working in the UK, please visit the UK government's Visas and Immigration page, which contains lots of useful advice and guidance.