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Research Excellence Framework 2021

Find out how we're preparing for the REF 2021 at the University of Portsmouth

Our Research Excellence Framework 2021 (REF 2021) preparations are led by our REF Steering Committee, coordinated by our REF Operations Group, and administered by a REF Team in our Research and Innovation Services (RIS) department. 


Code of Practice

All institutions are required to develop a Code of Practice for REF 2021, setting out their approach to the identification of staff and selection of outputs for submission to this exercise.

This code outlines our policies and processes for:

  • Identifying staff with significant responsibility for research
  • Assessing research independence
  • Selecting outputs for REF 2021
  • Supporting staff with personal circumstances
  • Informing staff of the appeals process

The policies and processes set out in this Code were developed through consultation with staff at all levels across the University and with staff representative groups – including University and College Union (UCU) representatives, who gave their agreement to this Code of Practice.

REF 2021 Staff Privacy Statement

The University is making a single submission to the REF2021 and therefore this data notice applies to current and former staff within our submission.

For the purpose of GDPR and the Data Protection Act 2018 the University of Portsmouth is the "Data Controller" for processing personal data collected for our REF submission.  REF2021 is an exercise to assess the quality of UK Research and inform the selective distribution of public funds for research by the four UK Higher Education Funding Bodies; it comprises assessment of research outputs, impact and environment in subject areas ('units of assessment or UoAs) and requires the submission of details of all eligible staff.

Your personal data may be used to support the University's REF 2021 submission, which as a national research assessment exercise is carried out in the legitimate interests of the University, and current and former employees.

We will retain all data used in the development of the REF submission until completion of the REF audit process (April 2022 latest), and will retain a copy of any outputs, impact and environment submission after submission, in order to facilitate future REF submissions. Data is retained for as long as it is required to perform the above purpose, or for as long as is required by law. At the end of that retention period, personal data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis, equality impact assessment and business planning.

Should you have any queries or concerns regarding data use for REF2021, please contact Denise Teasdale, Research Manager, at denise.teadale@port.ac.uk.

Download the Staff Privacy Statement (PDF)

Open access

To be eligible for REF, Research England’s Open Access (OA) Policy requires that journal and conference articles are open access. This policy applies to articles accepted for publication from 1 April 2016. To meet the conditions of this policy, our research staff must upload a copy of their articles to our research portal as soon as they're accepted for publication.

Contact us

If you'd like more information about REF 2021, please visit ref.ac.uk. If you have questions about our preparations for REF 2021, please contact ref@port.ac.uk.

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