The Health and Safety Office advises and assists the University Governors and the University Executive Board in carrying out their legal and moral responsibilities in relation to the health, safety and welfare of staff, students, contractors and members of the public, as far as is reasonably practicable.

To contact the team, call +44 2392 843075 or email

University Health & Safety Policy

Managing health and safety is essential in creating a safe working environment. Following a full review of the University’s Health and Safety Policy (2017), the policy has been updated, streamlined and modernised.

The Health and Safety Statement and Policy is approved by the University Health & Safety Committee, University Executive Board and the Board of Governors.


The policy conforms to the latest USHA guidance for best practice for managing health and safety within Higher Education Institutions (HEIs). This is approved by the Universities and Colleges Employers Association (UCEA).

The USHA guidance for best practice is based upon the Health and Safety Executive’s ‘Plan, Do, Check, Act’ management standards. In complying with the USHA guidance, the University as an employer is well placed to ensure compliance with best practice and legal requirements for managing health and safety.

Download our Health & Safety Policy Organisation & Arrangements

First aid

The Health and Safety Office is responsible for providing suitable and sufficient first aid provision across the University. To enable the University to meet its legal obligations under The Health and Safety (First-Aid) Regulations 1981, the Health and Safety Office produced a first aid needs assessment to determine where first aiders are required and the number necessary.

All first aid training needs for the University are organised by the Health and Safety Office.

View our First Aid Policy

Fire safety

We seek to create and maintain a working environment that is safe from the risks of fire. Our Fire Safety Policy complies with the following regulations:

  • The Regulatory Reform (Fire Safety) Order 2005
  • The Dangerous Substances and Explosive Atmospheres Regulations 2002
  • The Health and Safety at Work Act 1974
  • The Management of Health and Safety at Work Regulations

The Health and Safety Office fulfils a number of fire safety duties including:

  • Carrying out fire risk assessments on all University buildings
  • Training of Fire Marshals and Fire Liaison Officers
  • Provision of online fire safety training for all staff
  • Monitoring fire drills and fire alarm activation
  • Liaison with Hampshire Fire and Rescue Service
  • Investigating fire incidents

Accident Reporting

All accidents, incidents, dangerous occurrences and work related ill-health should be reported to the Health and Safety Office using a HS1 form. This is retained by the Health and Safety Office for recording, statistical and investigation purposes.

Certain incidents need to be reported to the Health and Safety Executive (HSE) under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).

The HS1 form can also be used by first aiders to record accidents and/or injuries and the first aid treatment provided.

Once the form has been completed it should be sent, as soon as possible, to the Health and Safety Office via the internal post or email to

Risk assessment

The Management of Health and Safety at Work Regulations 1999, requires employers to make a suitable and sufficient assessment of the health and safety risks to employees and non-employees arising from their work activities. Risk assessment is a common requirement of health and safety legislation; the emphasis is to prevent accidents and work-related ill health.

The University of Portsmouth has identified and assessed it's health and safety risks and produced a health and safety risk register. From this, Faculties and Departments can ensure they have assessed their risks, identified appropriate control measures, shared appropriate information with those at risk and comply with relevant legislation.

The Health & Safety Office provides risk assessment training, has produced a risk assessment template and offers additional guidance to help with this process.